Costs and Fees

Registration Fees for Students

Registration and hotel costs are combined in order to streamline the registration process as well as improve relations with the hotels that accommodate our tournaments. There will be three different costs per student depending on their accommodation requirements. The registration fee remains 10 leva.

Fee amount

For Bulgarian teams:

  • No hotel required: 10 BGN per student (regular registration fee)
  • Hotel 1 night: 35 BGN per student (25 for accommodation on Saturday night + 10 for registration)
  • Hotel 2 nights: 60 BGN per student (50 for accommodation on Friday and Saturday night + 10 for registration)
  • *NB: In case the team comes with an extra adult (bus driver, extra chaperone), they should include the cost for accommodation with the registration fee + hotel cost wire transfer.

For international teams:

  • No accommodation required: 10 EUR per student (regular international registration fee)
  • One night’s accommodation required: 23 EUR per student (13 EUR for accommodation on Saturday night + 10 for registration)
  • Two nights’ accommodation required: 36 EUR per student (26 EUR for accommodation on Friday and Saturday night + 10 for registration)
Implications

This registration cost (10 BGN) + hotel cost (one night: 25 BGN, two nights: 50 BGN) must be paid no later than 2 weeks before the tournament by bank wire.

Teams are encouraged to plan their trips as early in advance as possible, given that they usually work closely with their school’s administration. This also means that:

  • If you have registered and paid for two nights at a hotel but later realize, are informed, or otherwise change the plan to come on Saturday instead, BEST will not be able to refund your team for the fees you have paid.
  • If you have registered and paid for one night at a hotel but after registration realize, are informed, or otherwise change the plan to require accommodation for two nights, BEST will not be able to find a hotel for you.

Note: The hotel cost is kept at the standard 25 BGN per person per night. BEST commits to booking hotels which cost no more than that price. In case hotels cost more than that amount, BEST will cover the difference. In case your hotel costs less than 25 BGN, BEST will add the price difference to your scholarship. In any case, you will not end up paying more than 25 BGN for one nights hotel stay. BEST is and remains a non-profit organization, so any and all fees or costs that you pay go directly back into organizing tournaments and programming.

Payment of registration fees

All registration fees need to be paid via bank transfer to the bank account listed below. If you use UniCredit Bulbank to complete the transfer they will charge you a nominal fee; other banks may charge a 3 BGN wire fee. After you complete the transfer, you must send us an email with a picture of your proof of payment and the following information in the subject line: school name, number of students, and amount of leva. All payments should be made in one amount, as a team. Individual payments for individual students will not be recognized. Please note: In case you or your school needs an invoice for the payment issued from BEST Foundation, please send an email as soon as possible providing the details needed for said invoice.

Faktura (Invoice) Information:
Organization name: BEST Bulgarian English Speech and Debate Tournament Foundation
Registration address: Bulgaria, 1504 Sofia, 1 Panayot Volov St. Floor 2
BULSTAT: 176712880
IBAN: BG33UNCR70001521640901
MOL: Dena Deyanova Popova

Penalty Fees

These rules go into effect for any changes made AFTER tournament registration closes (2 weeks before a tournament). Coaches will receive an email from the tournament coordinator with instructions regarding the payment of penalty fees and teams should be prepared to pay at tournaments at the reimbursement table.

Judging fees

In the event a team is unable to bring the required amount of judges to a tournament (1 judge for every ten students i.e. 1 judge is required for 9 students and 3 judges are required for 22 students), the team will be required to pay a fee of 60 leva. This fee can be paid at the tournament.

Adding new students

Email the management team at info@bestfoundation.bg as early as possible!

  • Adding a student after registration up to 3 days before tournament: 5 BGN add fee + 10 BGN registration fee + 25 BGN per night at hotel.
  • Replacements of a member of a debate team up to 3 days before tournament: NO FEE.
  • No adds or replacements allowed after 3 days before tournament.
Dropping students

Email the management team at info@bestfoundation.bg as early as possible!

  • For students who drop entirely from the tournament:
    • Up to 3 days before tournament: 10 BGN per student.
    • After this point and throughout the entire tournament:15 BGN per student.
    • Students who register but do not attend the tournament will not be reimbursed. BEST will enforce this on a case by case basis.
    • For students who drop an event of multiple events:
      • Up to 3 days before tournament: 5 BGN per event.
      • After this point and throughout the entire tournament: 10 BGN per event.
  • For students who drop due to illness or other emergency:
    • The drop penalty fee will be waived as long as their coach provides a note from the doctor (or other appropriate source) AND from the school director to show to the MT members in the tab room.